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Free handyman change order template

When the job changes after the customer said yes, write it down before you do the extra work: what's added or removed, what it does to the price, and a line for the customer to approve it. Print it or save it as a PDF. Nothing you type leaves your browser.

Your business

Stays in your browser; it isn't uploaded anywhere.

Customer
Line items
Details

Tip: on a phone, tap the button, then share the PDF straight into a text to your customer.

Why handymen use change orders

Most payment arguments start with "I thought that was included." A change order settles it before you do the work. The customer sees the extra work and the new price, approves it, and the final invoice holds no surprises. It also works the other way: if the customer drops something from the job, a change order with a negative line shows the credit.

What to put on a change order

  1. The original quote or job number. So it's clear which job it changes.
  2. What changed and why. "Rotted subfloor found under the vanity" is better than "extra work."
  3. Each added or removed item on its own line. Use a minus sign for anything taken off the job.
  4. The change to the price. And, if it matters, the change to the schedule.
  5. The customer's approval and the date. Get it before you start the extra work, not after.
Quote
The price before the work is agreed. Use the free quote maker.
Work order
The agreed job, scheduled and ready. Use the work order template.
Change order
A change to an agreed job and its price. This template makes change orders.
Invoice
The bill once the work is done, including approved changes. Use the free invoice maker.

More on pricing extra work: how to price handyman jobs.

Keep every change with the job

In PlainJob, you edit the job's line items and the customer's page shows the new total, so the invoice always matches what was agreed. $39 a month for up to 3 people.

Get early access
A PlainJob quote on a phone with a box to type a name and an Approve quote button.

Questions

Is the change order template really free?

Yes. There's no sign-up and no limit. Fill it in, then print it or save it as a PDF.

Do you save what I type?

No. Everything stays in your browser and nothing is sent to us. If you close the page, the change order is gone, so save the PDF first.

When should a handyman use a change order?

Any time the work or the price changes after the customer approved the quote: hidden damage, an added task, a different material, or something taken off the job.

How do I show a credit for removed work?

Put a minus sign in the price, for example -75. The line and the total show as a reduction.

Does the customer have to sign a change order?

It isn't always required, but written approval before you do the extra work is the simplest way to avoid a dispute over the final bill.