Handyman rate card template for property managers (free)

By Nicholas Lipari, founder of PlainJob · Updated October 22, 2026 · 4 min read

Short answer: a rate card is one page of set prices for the jobs a property manager orders again and again: rekey a lock, patch and paint, swap a fixture, make-ready. It lets them approve small jobs without a quote each time. Include your trip charge, hourly rate for anything else, after-hours rates, materials markup and payment terms.

Property managers hate waiting for quotes on small jobs. A rate card fixes that: they see the price, send the work order, and you show up. Fill in your own prices; the jobs below are the ones managers order most between tenants.

The template

RATE CARD: ____________________ (business name)
Phone: ____________   Email: ____________________
Service area: ______________________   Valid through: __________

STANDARD CHARGES
  Trip / service call: $_______ (waived on jobs over $_______)
  Hourly rate, anything not listed: $_______ per hour, ____-hour minimum
  After hours / weekends: _____ x hourly rate
  Emergency same-day: $_______ added
  Materials: cost + _____%     Haul-away: $_______ per load

FLAT PRICES (labor; materials extra unless noted)
  Rekey a lock ..................................... $_______
  Replace door lock or deadbolt .................... $_______
  Patch and paint, hole under 6 in ................. $_______
  Patch and paint, up to 2 sq ft ................... $_______
  Paint a bedroom (walls, 2 coats, paint extra) .... $_______
  Replace light fixture (existing box) ............. $_______
  Replace faucet (existing lines) .................. $_______
  Replace toilet flapper / fill valve .............. $_______
  Caulk tub or shower .............................. $_______
  Replace blinds, per window ....................... $_______
  Rehang or adjust a door .......................... $_______
  Replace smoke detector ........................... $_______
  Make-ready walkthrough + punch list .............. $_______

TERMS
  Work orders by: email / text / portal ______________
  Response time: ______ business days (emergencies ______ hours)
  Photos before and after: yes
  Invoices: within ____ days of completion, PO number included
  Payment terms: net _____
  Insurance: general liability $__________; certificate on request
  W-9 on request

How to set the prices

Start from your hourly rate (the rate calculator works it out) and the time each job really takes you, including the drive.
Check the ranges in the handyman price list, drywall repair, faucet replacement and room painting guides.
Price the paperwork. Net-30 terms, portals and insurance certificates cost you time and cash; build that in.
Put a date on it and review it every six months.

Tips for property managers who read this

A rate card is not a cap on bigger jobs. Anything off the card gets a written quote first.
Ask for before-and-after photos with every invoice; it saves a trip to check the work.

Questions

What is a handyman rate card?

A one-page list of set prices for repeat jobs, plus trip charges, hourly rate, after-hours rates and payment terms, so a property manager can approve small jobs without a quote each time.

What should be on a handyman rate card?

Flat prices for common jobs like rekeying locks, patch and paint and fixture swaps, a trip charge, an hourly rate for anything else, after-hours rates, materials markup, response times and payment terms.

Should a rate card include materials?

Usually labor only, with materials billed at cost plus a stated markup, because materials vary by unit and building.